Attendance and Absence

Hill View School is committed to providing a full education to all pupils and promotes equal opportunities for all.

We work hard to provide an environment where all pupils feel valued and welcome.

For a child to reach their full educational achievement, a high level of school attendance is essential. We aim for excellent attendance for all children to give them the best chance to achieve their potential.

Our attendance during 2015-16 was 94.4%. This is lower than we have seen in recent years as a result of a 1% impact of the Scarlet Fever outbreak that occurred in the Spring terms.  Our target for 2016-17 is 96.5%.  Detailed data about our attendance can be found on our Equality page.

Our attendance policy can be viewed on our policies and forms page.  School attendance is subject to various Education laws and our attendance policy is written to reflect these laws and the guidance produced by the Department for Education (DfE).


The first step to good attendance is to attend school on time each day.  The classrooms open at 8.45am each day (8.30am for Y6).  This allows plenty of time for children to arrive and be settled ready for registration at 8.55am.

You may find it interesting to know how lateness builds up across the year:

  • Being 5 Minutes late every day is equivalent to missing 3.4 school days a year
  • Being 10 Minutes late every day is equivalent to missing 6.9 school days a year
  • Being 15 Minutes late every day is equivalent to missing 10.3 school days a year
  • Being 20 Minutes late every day is equivalet to missing 13.8 school days a year
  • Being 30 Minutes late every day is equivalent to missing 20.7 school days a year


We do recognise that children may suffer illness during the school year which prevents them from coming to school however, we do encourage children to attend school where possible.  Coughs and colds can be irritating but generally do not prevent children from learning and many children report preferring to be at school when they have a cold to prevent boredom!

If a child is too unwell to attend school the parent or carer must let the school know by 8.30am by:

  • leaving a message on our 24 hour dedicated absence line 01295 227149
  • completing this contact form

If you wish to take your child out of school for any other circumstances you must request this by completing a Leave of Absence form which can be found on our Policies and Forms pages.  Please note that requests for absence are highly unlikely to be authorised if your child’s attendance is less than 96.5%.

Attendance administrator

The safety of the children at our school is our prime concern.  Ensuring each child is accounted for, as soon as possible, each day is essential.  We employ an attendance administrator who is dedicated to establishing the safety of each child, each day.  It is essential that parents inform the school about absences on EACH day using one of the methods shown above.

At 8.30am the school’s attendance administrator begins a process to establish if there are any ‘unaccounted for’ absentees this includes:

  • Listening to the dedicated answerphone
  • Collecting messages from the school office
  • Running an N/missing code report when registers close
  • Reviewing the late book and replacing missing marks
  • Checking with class teachers for arrivals
  • Calling parents and other contacts
  • Texting parents and other contacts
  • Discussion with siblings
  • Recording information available against each absence

As soon as an absence appears to be ‘unaccounted for’, it will be reported to the Headteacher, Deputy Headteacher and/or the Home School Link Worker. They will decide the course of action to be taken which may include:

  • Further calls home
  • A home visit
  • Call to the police and/or Social Care
August 2017
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